• Receptionist

    Location US-NC-Morrisville, NC
    Job ID
    2019-12311
    # Positions
    1
    Category
    Administrative
    Position Type
    Regular
    Business Group
    SolarWinds
  • Responsibilities

    • Answers and directs incoming calls to appropriate queue or employee
    • Greets incoming visitors/vendors and ensures they have an escort or clearance to access the office
    • Maintains security of office by issuing and tracking security access badges
    • Creates and applies postage/shipping labels to outgoing mail/packages
    • Works with shipping vendor on issues related to outgoing shipments
    • Accepts and signs for incoming packages and notifies employees of packages received
    • Receives and distributes incoming mail
    • Orders UPS shipping materials
    • Oversees company office supplies order and inventory from Office Depot
    • Submits service requests to property management company
    • Responds to Facilities Helpdesk tickets and various requests from employees
    • Maintains a pleasant appearance of the Reception area
    • Keeps the mail/supply area, storage rooms, and breakroom clean and organized
    • Contributes to team effort by assisting with special projects as needed
    • Stocks and distributes snack carts daily; maintains kitchens with adequate supplies and ensures cleanliness
    • Manages kitchen/snack supply spreadsheet, monitors budget and inventory, places snack orders
    • Executes quarterly badge audit to review all active security badges and coordinates with appropriate departments and property management
    • Enters Facilities PO's for internal approval (Coupa) and manages their progress
    • Collaborates with department management, Accounts Payable, and vendors to ensure requisitions/POs are current, deposits are processed, and invoices are approved
    • Sets up new employee cubicles/offices with name plate and office supplies
    • Coordinates with Facilities vendors to schedule and manage on-site services and repairs
    • Plans, organizes, and oversees company lunches, new and existing vendor relationships. Includes contacting and contracting with vendors, negotiating pricing, finalizing menus, quantities, delivery times, etc. Also includes assisting with catering setup, notifying employees, and handling cleanup
    • Plans, organizes, and oversees company birthday party on a quarterly basis

    Qualifications

    • Must be able to work 8am-5pm Monday thru Friday
    • Previous experience with shipping
    • Experience with microsoft suite including Excel, Outlook, and Word
    • Previous experience placing large catering orders

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